Pla$ormen voor ketenbeheer

Pla$ormen voor ketenbeheer Wouter Boesman, Interna6onale Solidariteit Stad Gent Mieke Pieters Sustainable Procurement Expert, The Global Picture

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Wouter Boesman Interna6onale Solidariteit, Stad Gent

Steden maken het verschil Lokale overheden krijgen rechtstreekse druk van bevolking die verduurzaming eist en windowdressing verafschuwt. Lokale overheden hebben verantwoordelijkheid over welzijn van hun inwoners dit is zo overal in de wereld. è Politieke wil en druk groeit

Steden kunnen dat niet zonder leveranciers De sleutel tot verduurzamen ligt niet bij de eindgebruiker, wel bij de leveranciers. Er is een groeiend besef dat we dit evenmin zomaar kunnen afwentelen op leveranciers. è Proefproject in Gent om lokale ondernemers te helpen verduurzamen doorheen hun keten

Steden kunnen dat niet zonder controle Duurzaam aankopen start bij bestekcriteria, maar kan er niet bij stoppen. Controle op naleving is noodzakelijk voor geloofwaardigheid è Systemen van ketenbeheer zullen steeds belangrijker worden

Vraag naar duurzame producten (en garanties ervoor) groeit, slimme ondernemers kunnen er hun USP van maken. Waakzaamheid over oprechtheid en geloofwaardigheid van duurzaamheidsclaims groeit ook. è Ketenbeheer in functie van globale duurzaamheid zal gegarandeerd gevolgen hebben voor de werking van een bedrijf.

Transparan6e in de keten is start Leverancier is verantwoordelijk voor de gehele keten en zal hierop steeds meer gevat worden. Kennis van en transparantie over de productieketen moet groeien want zal steeds meer geëist worden in opdrachten è Leveranciers bereiden zich hierop best voor, want is vaak ingrijpend in business model.

Audits Tijdsopname en fraude-gevoelig Duur voor zowel aankoper als leverancier Vereist kennis en transparantie over de productieketen. Bij gebrek aan geloofwaardige certificaten of beheersystemen vaak enige beschikbare tool.

Systemen voor ketenbeheer kunnen helpen kost te drukken Certificaten Multistakeholder initiatieven Kruispunt-systemen.

Certificaten

Cer6ficaten Meest omvattende ketengarantie (pass/fail aanpak) Doorgaans heel hoge norm (future proof) Heel goedkoop te controleren voor aankoper Erg intrusief in businessmodel leverancier Niet voor alle segmenten beschikbaar, niet altijd overlap sociale/ecologische criteria

Multi-stakeholder initiatieven

Mul6- stakeholder Krachtig en geloofwaardig changeinstrument indien sectorbreed aangepakt Erg intrusief in businessmodel, maar respecteert evolutie op bedrijfsniveau (stapsgewijze aanpak) Niet voor alle segmenten beschikbaar Moeilijk te valoriseren in overheidsopdrachten

Kruispuntsystemen Auditbureau s bieden aantal (commerciële) systemen aan die frequentie en kost van audits helpen verminderen. Lidmaatschap betaald door aankoper en leverancier Wetgeving overheidsopdrachten laat dit niet toe als hard criterium à nog niet gegarandeerd dat dit beantwoordt aan specifieke bestekvragen.

Voorbeeld SMETA / SEDEX = Supplier Ethical Data Exchange + Sedex Member Ethical Audit = platform van uitwisseling en erkenning van uitgevoerde audits ECOVADIS = samenwerkingsplatform en monitoringsysteem waarbij bedrijven de prestaties op het gebied van duurzaamheid kunnen evalueren van hun leveranciers

Mieke Pieters Sustainable Procurement Expert 22

What is the challenge? CSR Ra6ng? Social Audits Ethical Surveys SA8000? CA Transparency Act CSR Surveys Conflict Minerals Environmental Ques6onnaires For Buyers ü High costs ü No reliable data ü No internal adop3on For Suppliers ü Audit / Ques3onnaire fa3gue ü No personalized feedback ü No focus on improvements 23

What is the solu6on? Dynamic Ques6onnaires + Data verifica6on + 360 Watch = Reliable CSR Ra6ngs For Buyers ü Reliable indicator ü Ac3onable scorecards ü Leverage on suppliers For Suppliers ü Iden3fy improvement areas ü Compe33on benchmark ü Reduce admin. burden 24

SMETA/SEDEX Supplier Ethical Data Exchange + Sedex Member Ethical Audit = platform van uitwisseling en erkenning van uitgevoerde audits

SMETA NOT a code of conduct NOT a certification process BUT AUDIT PROCEDURE Communication PLATFORM for AUDITS to promote greater transparency of supply chains GOAL: Deliver high quality audits tha will be accepted by multiple retailers and brands

Ethical Trade Ini6a6ve

4- pilar AUDIT Labour Standards Health & Safety II- pilar Audit IV- pilar AUDIT II- pilar audit + EnvironmentalIssues Business Ethics

Yes, but. Accessible Self Assessment Universal standards Good guide for quality audit Free tools & guidelines Do it yourself SEQ is very complex Audit is a snapshot No global interprea6on of results = procurers have to read all these documents? Not focused on managementsystems No suport for con6nues improvement

30 About EcoVadis EcoVadis operates the 1st collabora3ve network enabling companies to manage the Sustainability performance of their suppliers, across 150 sectors and 100+ countries. EcoVadis reliable ra3ngs and easy to use monitoring tools allow companies to manage risks and drive eco- innova3ons in their global supply chains. Interna3onal Recogni3on Companies should use databases such as EcoVadis that collect supplier audit data and provide buyers with a one- stop tool for evalua;ng suppliers against a set of sustainability criteria United Na3on report «Unchaining Value» Worldwide presence Suppliers rated in 100+ countries 200p+ team Paris, NYC, Port Louis 15 na6onali6es Interna3onal Scien3fic CommiNee With members of DJSI, GRI, INSEAD, HEC working with EcoVadis to improve the methodology Leading Partnerships & membership

Methodology - 21 CSR criteria covered I. ENVIRONMENT II. SOCIAL III. ETHICS Policies - Ac3ons - Results Energy consump6on & GHG (CO2) Water Biodiversity Local Pollu6ons Materials, Chemicals, Waste Product Use Product End- of- Life Customers Health & Safety Sustainable Consump6on Employees Health & Safety Working Condi6ons Social Dialogue Career Management & Training Child & Forced Labor Discrimina6on Fundamental Human Rights Corrup6on & Bribery An6compe66ve prac6ces Responsible Marke6ng Suppliers Environmental performance Suppliers Social prac6ces IV. SUPPLY CHAIN 31

The EcoVadis Assessment Process 1. Supplier & Stakeholder Inputs Pla^orm Registra3on Suppliers register directly online by providing company basic informa6on 2. Analysis by CSR experts 3. Scorecards and Performance Monitoring Online Ques3onnaire Customized to the supplier size, industry, and geographical loca6on Documents Collec3on Supplier uploads the documents required to support its answers 360 Watch EcoVadis collects Stakeholders informa6on on more than 1000 reliable sources (NGOs, Trade Unions, etc.) EcoVadis analyzes its answers and audits the documents Global and themes scores Industry benchmark Strengths and improvement areas 32

33 Data collec6on: Suppor6ng Documenta6on EcoVadis needs evidence to support supplier s answers provided in the ques3onnaire. All document that reflects the company s commitment to CSR can be uploaded: ü ü ü Different type of documents: wriaen policies, reports, ac6on plans, cer6ficates, etc. All formats accepted: text, pdf, xls, weblinks, images, etc. Documents can be provided in any language. * For informa3on only Example of documents collected*: CSR report QHSE Charter Procedure for Chemical Spills ISO 14001 Cer6ficate OHSAS 18001 Cer6ficate Code for Business Conduct Health & Safety plan Quality Manual Accident Incident Rate Scorecard Social Audit Report (Factory X) Supplier Assessment Score Card Supplier Code of Conduct REACH Declara6on Employee Handbook The documents provided will be kept strictly confiden3al and will not be shared or distributed unless specifically authorized by the suppliers.

34 The EcoVadis Process: A Virtuous Circle All suppliers go through these 4 stages: ❶ Onboarding ❷ Assessment Online registra6on and Qualifica6on of all your suppliers Mul6ple data collec6on (online ques6onnaire, suppor6ng documents ) CSR expert analysis ❹ Improvement Collabora3ve Correc6ve Ac6on Plan module Use the Scorecard to improve suppliers performance ❸ Results Easy to use and dynamic Scorecard available online Scoring of the supplier performance + qualita3ve informa3on

The EcoVadis Process Step 3 : Assessment Results 35 3. Results Supplier CSR performance on a scale /100 (overall and by theme) Benchmark suppliers performance ü Possibility to add customer specific indicators ü Can be linked to your vendor manageme nt system Commodity specific Strengths and Weaknesses

This is largely an internal decision a company must make regarding the integration ESG factors Set in supplier selection, Procurement but can be based on EcoVadis Processes supplier scorecard results. EcoVadis provides guidance documents on how to use scorecard results to guide procurement decisions, including EcoVadis recommendations and how to develop your supplier performance monitoring matrix. Below is an example of such guidance. 1.6.4 ESG Integration in SCM Strategy Incentives for Staff

Correc6ve Ac6on Plan (CAP) 37 ü S i m p l e collabora6ve workflow ü Provide supplier with an integrated view of improvement requests from several customers ü Iden6fy delays in implementa6on

38 On SocGen Corporate Website No ambiguity on EcoVadis role Transparency on «weight» of CSR Clear KPI s

Addi6onal Value for Suppliers Supplier Toolkit for CSR CSR logo for external use Database on main issues/regula3ons per sector Detailed Performance Report (15p) 39

To build a sustainable tomorrow we need to make our supply chain sustainable today.. Mieke Pieters info@theglobalpicture.be 0473/ 341 931