EuropeanaLocal/ATHENA National Meeting Belgium, 19 January 2011

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1 EuropeanaLocal/ATHENA National Meeting Belgium, 19 January Organization Title: Europeana and digital access to cultural heritage Location: Jubelparkmuseum, Koninklijke Musea voor Kunst en Geschiedenis, Brussel (KMKG - Royal Museums for Art and History) Date: 19 January 2011 Agenda: 10:00 10:10 11:00 11:40 12:20 12:50 Lunch 13:40 15:00 16:00 Welcome & introduction Achievements of ATHENA (Rony Vissers) and EuropeanaLocal (Jef Malliet) The route to digitization in the KMKG (Roxanne Wyns) The route to digitization in AMSAB-ISG (Bert Lemmens) An integrated vision on digitization in het Huis van Alijn (Sylvie Dhaene) Flandrica.be, the virtual Flemish heritage library (David Coppoolse) Het Stadsmus, from registration card to Europeana (Ann Delbeke) The portal Sur les traces du Hainaut (Arnaud Quertinmont) Interactive panel discussion (moderater: Eva Coudyzer) Reception Organization: This national meeting was jointly organized by o PACKED vzw and KMKG (partners for Belgium in ATHENA), o Province of Limburg Erfgoedplus.be (partner for Belgium in EuropeanaLocal), o Agentschap Kunsten en Erfgoed (Agency for Arts and Heritage) of the Ministry of the Flemish Community. Collaboration was offered by o AMSAB-ISG o DWTI/STIS o Erfgoedsite Tienen o Het Stadsmus, Hasselt o Huis van Alijn o Musée royal de Mariemont o Vlaamse ErfgoedbibliotheekKoninklijke Bibliotheek (Royal Library) Rationale: The national dissemination meetings for EuropeanaLocal and ATHENA were scheduled in their respective DoW to be organized during the last year of the projects (end of 2010 beginning of 2011). The Belgian partners in both projects decided to collaborate in the organization, holding two joint meetings. The first conference was held on 16 December 2009, and this was the second meeting. In the first conference in 2009, the goal to explain Europeana and its satellite projects, and a rather theoretical approach of some of the key issues in Europeana: datastructures, semantics, aggregation and legal issues. The evaluation showed that these topics were too abstract for most attendants, making it hard to relate them to their own practice. It was therefore decided that this second conference would focus on showing in practice what the possibilities, problems, effects and benefits are of digitization and of participating in aggregation projects like Europeana. p. 1

2 2. Participants 139 participants attended the meeting (see list in annex 1). 3. Brief outline After a brief overview of what has been achieved by EuropeanaLocal and ATHENA, for Europeana and specifically in Belgium, the conference went immediately practical in a paper about the way a large Belgian museum (KMKG ATHENA partner) approached digitization of its collections. The presentation covered all relevant aspects in a very direct way: plans and outcome as well as difficulties and drawbacks, discussing and comparing options and practical solutions. This was the approach that was taken during the preparation of the conference, when the agenda was assembled and when speakers were briefed. The next presentation followed the same line, but from an archive s perspective (AMSAB-ISG HOPE partner). The third key presentation of the morning session was from a museum (Huis van Alijn in Europeana through MovE, co-partner in EuropeanaLocal), that has done pioneering work by integrating digitization and virtual access to its collection fully into its vision and mission. After the more comprehensive presentations of the morning, the afternoon session was dedicated to shorter presentations illustrating more specific aspects of digitization and aggregation. Flandrica.be is a collaborative pilot project of six large libraries, that will explore the possibilities of aggregating their digitized heritage collections, as a model for futher implementation also in other libraries. Het Stadsmus is a local city museum which has its collection made accessible in Europeana through Erfgoedplus.be, partner in EuropeanaLocal. Its experience shows that participation in Europeana is possible even for small local institutions, just by concentrating on the quality of their data, while the technical and conversion aspects are handled by an aggregator. The presentation about the Hainaut portal illustrated all kinds of practical problems related to migration or aggregation of data from different contexts and datastructures. The final panel discussion dealt with a variety issues raised by the audience. The interaction showed that there is a lot of uncertainty around the various aspects of digitization and aggregation, and that there are not many satisfying answers yet. 4. Evaluation The good participation in the discussion demonstrated that this conference had really been able to touch upon the topics that directly concern the participants, unlike at the 2009 conference, when there were no questions at all. Reactions in the 43 returned were all very positive. They reveal the desire to participate further in similar discussions in an active way. One drawback of the 2009 conference had been the inexistent participation from the francophone part of Belgium, apart from representatives from federal institutions. However, great care was taken in the organization, providing for simultaneous interpretation. This time, no such measures were taken, every speaker held a presentation in her/his own language. However, there were a significant number of participants from institutions in Wallonia, who participated also eagerly in the discussion at the end. 19 January 2011 p. 2

3 5. Follow-up List of aggregations identified The only real active aggregators are already present in Europeana (Erfgoedplus.be and MovE are partners in EuropeanaLocal, Vlaamse Kunstcollectie was one of the pilot collections in Europeana). Some others are exploring the possibility to set up an aggregation, or have joined other European projects that plan to build a domain aggregator (ATHENA, HOPE, APEnet). Problems identified Due to the particular Belgian political situation, a national aggregator is not feasible. However, a feasibility study has been done under commission from the Ministry for the Flemish Community to investigate the options for building a Flemish aggregator. Such an aggregator could benefit from the outcome of several preceding research projects, but it should of course define a sound position with respect of the already existing regional initiatives. The conditions are not ready yet, and it will eventually require still a few years before such an aggregator could be built. Actions and approaches agreed This type of conference has definitely shown to fulfil a real need. The ATHENA and EuropeanaLocal projects will terminate soon, but the organizing partners have agreed to continue the conferences in the future, probably at a rate of once per year. A website will be built and maintained with relevant information around the Europeana projects, and specifically targeted to Belgian institutions. The questions from the panel discussion (actually asked, or from the preparation by the moderator) will be used to make a FAQ section on this website. The positive interaction with the francophone institutions must be continued and consolidated. 6. Presentations online The presentations (in original language) are available at the website of the Agency for Arts and Heritage of the Ministry for the Flemish Community: A report of the conference was published in the March 2011 edition of Meta, journal of the VVBAD, Flemish Association for Library, Archive and Documentation: Jef Malliet Erfgoedplus.be Provincie Limburg (B) Partner for Belgium in EuropeanaLocal 15 April January 2011 p. 3

4 Annex 1: List of Participants 1 Stephanie Aertsen Archief en Museum voor het Vlaams leven te Brussel. 2 Sam Alloing KULeuven. LIBIS 3 Els Angenon Koninklijke Musea voor Kunst en Geschiedenis. ICT- Cel Digitale Collecties 4 Willy Aubert Union Internationale de la Presse. Science - Culture 5 Lieven Baert Europese Commissie. Historische Archieven 6 Marius Bart Museum Dr. Guislain. Tentoonstellingen 7 Marc Bastijns Agentschap Kunsten en Erfgoed. Erfgoed 8 Ans Behling KMKG. FOTOTHEEK 9 Leo Belis OCMW Jurgen Boel Vlaamse Overheid. Departement CJSM 11 Marga Bonte Provinciebestuur Oost-Vlaanderen. Provinciaal Archeologisch Museum Ename 12 Bart Bosmans provincie Limburg. Provinciaal Centrum voor Cultureel Erfgoed - Erfgoedplus.be 13 Erik Buelinckx KIK-IRPA (RICH). Documentatie 14 Floris Cavyn VTi - Vlaams Theater Instituut. documentatie 15 Odile Chopin Minitère de la Communauté française de Belgique. Service des Collections 16 Tom Cobbaert ADVN. 17 Carolien Coenen Departement CJSM. Beleid en Beheer 18 Julie Coppens MRBC - AATL- Direction des Monuments et des Sites. cellule Documentation 19 Marguerite Coppens MRAH. Industries d'art 20 David Coppoolse Vlaamse Erfgoedbibliotheek. 21 Marc Cornelis Provincie Oost-Vlaanderen. Interne organisatie - egov 22 Eva Coudyzer KMKG. Cel Digitalisatie 23 Ann De Block 't Gasthuys Stedelijk Museum Aalst. 24 Liezelotte De Clus Centrum voor Religieuze Kunst en Cultuur (CRKC). Registratie en collectiebeheer 25 Chris De Loof Koninklijke Musea voor Kunst en Geschiedenis. ICT & Digitale collecties 26 Jeroen De Meester Musea stad Antwerpen. Museum Plantin-Moretus/Prentenkabinet 27 Pieter de Nijs Plaatsen van Betekenis. conceptontwikkeling 28 Ingrid De Pourcq Koninklijk Museum voor Schone Kunsten. Collectiemanagement 29 Joachim De Schagt Pure Sign. 30 Frederik De Winter Stad Gent. Departement Cultuur 31 Sven Decabooter Pure Sign. 32 Angélique Decelle Musées Royaux d'art et d'histoire. ICT 33 Ann Deckers FotoMuseum Provincie Antwerpen. Collectie (conservatie en restauratie) 34 Yolande Deckers Koninklijk Museum voor Schone Kunsten Antwerpen. Collectiebehoud- en beheer 35 Ann Delbeke Het Stadsmus. 36 Dirk Derom BNA-BBOT. Projectverantwoordelijke 'MEE-KAARTEN' 37 Goedele Deseyn Provincie Vlaams-Brabant. Cultuur 38 Robby Devadder Oracle Belgium. Sales Operations 39 Sylvie Dhaene Het Huis van Alijn. directie 40 Barbara Dierickx PACKED vzw - Expertisecentrum Digitaal Erfgoed. 41 Tania Eeckhout Stad Gent - departement Cultuur. Kunsthal Sint-Pietersabdij en Historische Monumenten 42 Sarah Eloy Huis van Alijn. 43 Pascal Ennaert vlaamse kunstcollectie. coördinatie 44 Ariane Fradcourt Ministère de la Communauté française de Belgique. Service du Patrimoine culturel et des Arts plastiques 45 Ann Gebruers Agentschap Kunsten en Erfgoed. Afdeling Kunsten 19 January 2011 p. 4

5 46 Wim Germonpré SABAM. Legal Development 47 Sophie Gillard MRAH. ICT 48 Carole Godfroid Studio l'equipe. Communication 49 Alain Goossens Communauté française de Belgique. Cinémathèque 50 Corinne Gysbergh Musée royal de Mariemont. Service numérisation 51 Menno Heling Plaatsen van Betekenis. directie 52 Klara Herremans Koninklijke Musea voor Kunst en Geschiedenis - Jubelparkmuseum. Educatieve en culturele dienst - Communicatie 53 Irina Holzinger Mémoires Inédites a.s.b.l.. Documentation 54 Dirk Huyge Koninklijke Musea voor Kunst en Geschiedenis. Egyptische Verzameling 55 Michel Igual-Pacheco Stadsbestuur Aalst. Stadsarchief Aalst 56 Mark Kempeneers Erfgoedsite Tienen. 57 Lander Kennis Het Firmament. 58 Monika Lechner Stichting DEN. 59 Bert Lemmens Amsab-ISG. 60 Rein Lemmens Digiridoo. Erfgoed 61 Evelyne Lentzen Ministère de la Communauté française. Délégation générale à la numérisation des patrimoines culturels 62 Eric Lhoir Communauté française. Musée royal de Mariemont 63 Marthy Locht M - Museum Leuven. Publiekswerking 64 Léon Lock Patrimoine Culturel Immobilier asbl Martine Loos SABAM. Direction Vente 66 Lisa Maesschalck VUB / NMBS-Holding. Archief en erfgoed 67 Bart Magnus Vlaams Theater Instituut. documentatie 68 Reinoud Magosse Belspo. Publieksobservatorium van de Federale Wetenschapsinstellingen 69 Jef Malliet Provincie Limburg. PCCE - Erfgoedplus.be 70 Ruben Mayeur Stad Kortrijk. Erfgoedcel 71 Hana Miletic Hogeschool Sint Lukas Brussel. Fotografie 72 Dries Moreels BAM. Archipel 73 Lien Mostmans Vrije Universiteit Brussel. IBBT-SMIT 74 Jean Moulin BELSPO. STIS 75 Timothy Naessens Lukas-Art in Flanders. 76 Vertriest Nele Museum Dr. Guislain. Collectie 77 Gert Nulens IBBT/SMIT. Cultuurlab 78 Charles-Henri Nyns Université catholique de Louvain. Service central des bibliothèques 79 Hendrik Ollivier Amsab-ISG. Collectie 80 Quentin Orban de Xivry Mnemotique. 81 Iris Paschalidis Vlaamse Overheid. Agentschap Kunsten en Erfgoed. Collectie 82 Bernard Pauwels Stad Kortrijk. Erfgoedcel 83 Mari Sol Pérez Guevara European Commission. DG INFSO A1 84 Elena Phalet DWTI. 85 Gonzague Plane INA. ARCHIVES 86 Daniel Pletinckx Visual Dimension bvba. erfgoed 87 Guy Plevoets Erfgoedcel Sint-Truiden. 88 Jeroen Poppe FARO. 89 Arnaud Quertinmont Musée royal de Mariemont. Service Numerisation 90 An Renard Erfgoedbibliotheek Hendrik Conscience. Musea en Erfgoed Stad Antwerpen 91 Jean-Michel Richez GDF/SUEZ/Environment. Green Energy 92 Kim Robensyn Amsab-ISG. Beeld&Geluid 93 Marcel Roofthoofd IT M&CS. 94 Inge Roosens Vlaamse Overheid. Vlaams Instituut voor het Onroerend Erfgoed - VIOE 95 Luc Rosiers Artesis. 19 January 2011 p. 5

6 96 Annet Ruseler Legermuseum. collectie informatie 97 Eva Schandevyl BELSPO. STIS 98 Raf Schepers Openluchtmuseum Bokrijk. Museum 99 Isabelle Schmit SABAM. Direction générale 100 Nanny Schrijvers Koninklijk Museum voor Schone Kunsten Antwerpen. collectieonderzoek 101 Riet Schuerman Nationale Plantentuin. Bibliotheek 102 Kristof Selleslach Museum Plantin-Moretus. Bibliotheek 103 Alain Servais alain servais verzameling. 104 Livia Snauwaert Provinciebestuur West-Vlaanderen. Erfgoed 105 Sofie Taes Alamire Foundation. 106 Anne-Marie ten Bokum Zilvermuseum Sterckshof Provincie Antwerpen. 107 Staf Thomas Erfgoedsite Tienen. 108 Martine Trigalez Bank. BNPParibas 109 Sevie Tsampalla Koninklijke Musea voor Kunst en Geschiedenis. Dienst Informatica 110 Emile Van Binnebeke Koninklijke Musea voor Kunst en Geschiedenis. Beeldhouwkunst en meubelen 111 Hans van der Linden Vlaamse Overheid. Agentschap Kunsten en Erfgoed. Erfgoed 112 Greet Van Deuren KMKG. FOTOTHEEK 113 Mieke Van Doorselaer provincie Oost-Vlaanderen. Transversale cel Cultuur 114 Jan Van Goethem De Munt - La Monnaie. Archief 115 Dieter Van Hassel Koninklijk Museum voor Midden-Afrika. Collectiebeheer 116 Ellen Van Keer KMKG. Bibliotheek 117 binke van kerckhoven VUB. R&D 118 Veronique van Nierop Erfgoedcel Leuven. 119 Isabelle Van Ongeval Letterenhuis. 120 Olga Van Oost VUB/FARO. Onderzoek 121 Eva Van Passel IBBT-SMIT, Vrije Universiteit Brussel. Cultuurlab 122 Alexandra Van Puyvelde Koninklijke Musea voor Kunst en Geschiedenis. Dienst Museologie 123 Natacha Van Steen KMKG-MRAH. ICT 124 Anna Van Waeg Koninklijke Musea voor Kunst en Geschiedenis. Educatieve & culturele dienst 125 Thierry Vancrombrugge FOD JUSTITIE. Administratie 126 Bernadette Vandecatsije double face vzw. ontwikkeling 127 Marleen Vandenreyt Provinciale Bibliotheek Limburg. Informatie en Bijzondere Collecties 128 Greet Vanderhaegen Huis van Alijn. 129 Greet Vanderhaegen Het Huis van Alijn. 130 Eline Vandevoorde VTi - Vlaams Theater Instituut. documentatie 131 Henk Vanstappen PACKED Chris Vastenhoud KMKG. Informatikadienst 133 Ellen Vercauteren Erfgoedbibliotheek Hendrik Conscience. 134 Tijl Vereenooghe Heemkunde Vlaanderen. 135 Karel Verhelst Provinciale Bibliotheek Limburg. Historisch Informatiepunt Limburg 136 Rony Vissers PACKED vzw - Expertisecentrum Digitaal Erfgoed. 137 Bram Wiercx FARO. 138 Geert Wissink Erfgoed Nederland. Project: NL-Aggregators in Europeana 139 Roxanne Wyns Koninklijke Musea voor Kunst en Geschiedenis. Cel Digitale Collecties 19 January 2011 p. 6