Linda Collins Director Lynelle Gehrke Associate Director

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1 Linda Collins Director Lynelle Gehrke Associate Director

2 Agenda Growth of Sponsored Research Customer Service Improvement Proposal Tracking Process Improvements Timely Submission of Proposals Award Notification OCGA on Blink Collaboration with Health Sciences, General Campus, SIO Alignment with erap, epd, emta and more Q&A

5 The New Way with OCGA OCGA 3.0 Create a new culture for staff Deliver timely, effective, and welcoming services through personal interactions and automated processes OCGA commits to ensure that UCSD s contract and grant process is best-in-class by moving this plan forward through broad campus conversations and a commitment to customer service!

6 Customer Service Improvements

7 OCGA S COMMITMENT TO CUSTOMER SERVICE Customer service surveys indicate the campus research community seek confirmation of the following from OCGA: Who will be processing a specific proposal in OCGA When proposal package is received by OCGA Status of review process is additional information required so the C&G Officer can effectively review/ submit proposals? Better communication regarding the needed components of the proposal package between department/oru staff and OCGA

8 New Proposal Tracking Process Notified when proposal log service creates a new proposal record confirms request and assigns named OCGA Officer Common for initial proposal documents to OCGA: proposals-ocga@ucsd.edu Improved tracking and communication about proposal receipt and submission

9 New Proposal

10 New Proposal Process Things to remember when creating a UCSD Proposal Number Log entry: Be sure to pick the correct Assigned Office If you have any trouble finding the correct Sponsor, please call the main line X43330 Please enter the correct Sponsor Deadline date if known

11 Overview of New Timely Submission of Proposals Guidelines Proposal Components Final proposal package, including dra< of the sciences por5on Grant and subaward grant ac5vity 8am four (4) working days prior to the sponsor s published deadline Contract and subaward contract ac5vity 8am five (5) working days prior to the sponsor s published deadline Final text for the sciences por5on 12:00 noon on the day before the sponsor s published deadline 12:00 noon on the day before the sponsor s published deadline More informakon and resources at hmp://ocga3.ucsd.edu/proposals/timely_submission.htm

12 Compliance with guidelines assures success of UC San Diego s Chances for awards! Maximize the chances proposals are successfully selected for award by allowing OCGA officers reasonable Kme for review submizng high- quality proposals to our sponsors ensuring proposals incorporate all essenkal informakon complying with University and sponsor requirements

Checklists and Helpful Tools (live links) http://ocga.ucsd.edu/proposals/timely_submission.

13 Checklists and Helpful Tools (live links) OCGA web page Timely Submission of Proposals guidelines Countdown to Sponsor Deadline Timeline for Proposal Submission List of required documents for OCGA Checklist Matrix of days of workweek Days of the Work- Week matrix Frequently Asked QuesKons FAQ s Submit all documents to proposals- ocga.ucsd.edu

15 OCGA converts to Blink About OCGA now found on Blink Under construction with new information appearing regularly Current OCGA.ucsd.edu site is transitioning with improved content Coming Soon Blink Research Portal under construction Consolidates all research administration content under one structure. Versus numerous independent web sites

16 OCGA Blink Website blink.ucsd.edu/sponsor/ocga

19 Award s When new award notices are received an will be sent to the Department/ ORU contact announcing the award Informs the Department/ORU contact and PI of important information about the award

20 New Award

21 Thank You!

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